The name of the event was chosen as “RENDEZVOUS 2K18” and the theme of the event as Red Carpet. With respect to all fields of management, this event also went through detailed planning, organizing, delegation of work, ownership of tasks, leading and controlling. Let us take a look at how this event was organised in the points listed below.
The purpose of the Alumni Meet was to bring the ISBR Alumni and the pursuing batch students of ISBR on a common platform and let the alumni share valuable insights about the contemporary work environment in different organizations and how they could be turned employable. This purpose was crystal clear as it was in sync with the event name “RENDEZVOUS” which means “a meeting at an agreed time and place”. The vision of RENDEZVOUS 2K18 was to increase the interaction between the alumni and enhance the industry connection of the ISBR students. As the theme was Red Carpet, it was decided that the alumni will be given a memorable Golden Ticket at the entrance. The design of it was done by Shadab of 2009-11 batch. Also, the students requested the alumni to dress up like a celebrity while reaching the Alumni Meet and walk through the red carpets. Few students were put in charge of the registration desk to welcome the Alumni with a rose bouquet and chocolate and honor them with the issue of the golden tickets. Amphitheatre was planned to be decorated in the Red Carpet theme by keeping celebrity posters all over the amphitheater. The Main gate held an arch that had the clippings from all the old gen film sequences from Indian languages. To keep the alumni excited about the event and memorable, a percussion band called “SWAHAABAND” was invited to perform at the event. Swahaa are an Indian based percussion band hailing from the city of Bangalore. Students used their creative minds in decorating the cinema posters. Credit goes to Sandeep Sharma. It was his idea and he was good in convincing the leadership team of the Alumni Meet to bring Swahaa band to ISBR to perform. This turned out to be the hallmark of the alumni meet as each and every person present in the Alumni Meet was enthralled by the Swahaa band and keep the Alumni dance with the existing students.
Build good rapport with your team members Being apart of the organizing team made each student a good team player and their relationship with each other enhanced in the process. The students got to know each other’s areas of strengths and weaknesses and they exchanged roles accordingly keeping the success of the alumni meet in picture. Organising and Co-ordinating – adapt as team dynamics change The One Year PGDM (2018-19) students of ISBR were given the opportunity to organize the ISBR Alumni Meet 2018 as their Major Project supported by the coordinator. The planning had been done by them and then went in to the execution phase of the event. On the day of the Alumni Meet, all the students came early to ensure that the things are in place. Based on the situation, the students were adaptable and flexible in ensuring that the alumni stays back in the college by engaging the alumni in fun activities and by interacting with them. Musical Night with the Swahaa Band We had on board 158 Alumni for RENDEZVOUS 2K18. It was exciting to see the event finally taking shape. The Alumni of ISBR dressed up like celebrities as per the theme of Red Carpet. There were plethora of events such as the following.
1) Singing performances from Bodhayan Pal, Sandeep Sharma and other Alumni 2) Ramp walk 3) Dance Performances : both cultural and traditional. 4) Fun games to engage the Alumni. 5) Impromptu singing performances. 6) Distribution of prizes for the alumni who actively participated in the fun activities. And the finishing touch of the event was the scintillating performance by the Swahaa band group members. The crowd went gaga over the band members. What an amazing musical night it was! The Alumni as well as the students present there had a fantastic time and it was a night to be remembered for the ages to come because of the mind-blowing performance by the Swahaa band and the Alumni.
RENDEZVOUS 2K18 was indeed a grand success.